Executive Virtual Assistant Services

Do you find yourself wishing there were more hours in the day?

Sometimes we know exactly what needs to be done to keep things moving forward, but it feels like there just aren’t enough hours in the day to get everything done. In my experience this is one of the most common problems faced by businesses of all sizes. By making use of a virtual administrative assistant, my clients free up time and energy, for themselves and/ or their team, that they can dedicate to the grander vision they have for their business.

Whether you are a busy business owner, CEO or an individual who is looking for support keeping all of the plates spinning, we can help you to get organised and stay on top of things. As your Executive Virtual Assistant (VA), I will be your right-hand woman and my team and I will be there to provide you with all the support you need on your journey to growing your purpose-led business.

Keeping on top of your admin is essential to running a successful business of any size. Often the silent heroes of the business, having an efficient admin team and processes makes life easier for everybody. But it all takes time. That’s where our Executive VA services come in.

What can an executive virtual assistant do for my business?

In short, we can take care of all of your back-of-house admin, taking the administrative work off your plate, so that you and your team can focus on, well, everything else.

Your Executive VA can:

  • Create, update and maintain databases and CRMs.
  • Set up efficient administrative systems and processes.
  • Utilise new tech including automation and AI, to improve your admin processes.
  • Customer service support.
  • Project management and organisation.
  • Handle all data entry, data mining and online research.
  • Transcription for online meetings, podcasts and workshops
  • Create, edit and format PDF templates and guides.
  • Event coordination – venue research, liaising with venue staff, collating attendees, as well as processing documents and handling on-site support.
  • Diary, calendar and to-do-list management.
  • Email management and inbox detox.
  • Write, edit, proofread and format reports and presentations to a professional standard.
  • Research and arrange travel and accommodation arrangements for business trips.
pbva founder maya vertigans1

Executive VA Lifestyle Management Services

In addition to our business administration services, my team and I can help you keep on top of the mundane but necessary admin tasks in your life so that when you aren’t at work, you can focus on spending quality time with your friends and family.

Your Executive Virtual Assistant can support with lifestyle management including:

  • Schedule and manage personal appointments.
  • Book childcare/ eldercare, manage online school accounts/ admin and extracurricular activities for children.
  • Hire and coordinate with cleaning services and tradespeople, to manage home repairs and maintenance.
  • Research and arrange travel, accommodation, activities and itineraries for holidays.
  • Plan and organise parties or social events.
  • Research and purchase gifts.

“With Maya's help, I've had more time to focus on nurturing my client relationships and less time spent on time consuming repetitive tasks. I highly recommend Planner Bee VA Services.”


Take the next step by taking a step back - why you need executive VA support

I know that it can be hard to take a step back from running things, especially if you’re used to overseeing everything yourself. But just imagine where your business could be in a couple of years if you and your team could spend an extra few hours every week chasing progress and growth, rather than just maintaining. Sounds like a dream right? If you’re thinking this sounds too good to be true then you’re probably running exactly the type of business that could benefit from a Virtual administrative assistant.

Some people find the idea of giving up control of their business or lifestyle admin a scary thought, and I totally get it. Your business is your baby and it can be difficult to trust others to take care of it as well as you would yourself. But, I’m guessing the fact that you are here, reading to the bottom of this page means that you know you need to create more time for yourself, either in your business or in your life and working with an experienced Exec VA is an effective and stress-free way of achieving that.

Give yourself the gift of time with our executive virtual assistant support, time you can spend working on your business goals, or quality time with your friends and family. Take the next step towards the business and lifestyle of your dreams, by taking a step back and working with an executive VA.